Document Scanning Tucson

Go Global with Document Management

When your business starts growing, typically the range and reach of your business grow as well. It's common now that businesses have employees working remotely, national and international clients, and other stakeholders and vendors working around the globe. Globalization is easier now than ever, with advancements in technology making it simple to create a broader reach in all sectors of their organization.

A Document Management Service for Everyone

No matter what your specific business needs may be, managing all of your documents is simple with Document Managment.

The beauty of document management is that you can tailor it to fit your unique business needs. You can leverage the service to create a more productive workspace, and you can find brand new capabilities that you didn't even know were possible. Reducing paper is just one of the goals of document management. The only other limits to the possibilities of document management are your imagination.

Yes, You Can Reduce Paper Use

Document Management

Maybe you've tried to reduce the amount of paper your office uses. Perhaps you've preached "double-sided" and "draft mode," or even, "digital documents." And it's likely those initiatives have failed. It's okay, though, really. It's tough to transition to more mindful paper practices. In fact, without strategic planning, it's often impossible to make much of a dent in paper waste. But Copygraphix Plus is here to help.

Let Document Management Help You Go Paperless

Document Management

Going paperless in your office might sound overwhelming, but it's well worth the time and energy. While the initial stages might mean some dramatic overhauling of day-to-day practices and print habits, in the long run, you'll see better efficiency, lower costs, and a happier environment.

10 Ways Document Management Can Save Your Company Time and Money

Storing your documents electronically is a good way to begin to eliminating cumbersome paper processes, but without an effective Document Management solution, digital documents can still be difficult to locate and use. To truly improve communication and productivity, you need an effective way to organize and access electronic documents.

Stay Secure in the Cloud with Document Management

Document Management

While the cloud is an attractive option for today's business, it's not particularly useful if it doesn't keep your sensitive information safe. More and more businesses are worried about data breaches and other security concerns, and for good reason. Our global economy and technology options have made collaboration, remote access, and digital computing faster and more relevant than ever, but those abilities also bring mounting security issues.

Scanning Can Transform Your Office

Scanning

Multifunction Printers (MFPs) prove to be indespensible in most offices. MFPs offer next-level office functionality, helping businesses streamline processes and workflows and eliminating the need for multiple devices. Though each of the MFP's functions can provide big benefits to offices, it is scanning that has the incredible ability to transform the way you do business.

Document Management: Reclaim Lost Time

Document Management Tucson

Looking at various estimates and studies involving how much time employees spend on document-related work (including finding, retrieving, and archiving) shows that we spend way too much time with paper. Reports show that anywhere from 20-50% of our workers’ days are spent managing documents in various capacities.

What if there was a way to reclaim some of that time?

There is a way. Enter Document Management.

Why You Should Purchase Document Management Software

Document Management

For many business owners, document management is a smart solution to the problem of maintaining digital documents. While researching document management, you might be wondering whether you should simply purchase document management software off the shelf. Here are a few reasons why you shouldn't.

Customization

A store bought document management software program is supposed to be a one-size-fits-all approach. But all businesses are unique, so why settle for this generic approach?

Not All PDF's Are Created Equal

If I were to walk into your office, hand you a 3.5” floppy disk, ask you to open and print all the files contained on the disk, could you do it?  Chances are, no.  Why?  Because you most likely don’t have a 3.5” floppy disk drive in your computer, workstation or laptop. Simply put, my files are stored or “packaged” in a format that can’t be opened.  

Now, what if, I want to open a PDF I created 10-15 years ago.  I just double click on the little “PDF Icon” and I’m viewing it, right?  Well, maybe not. 

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