Multifunction Know-How

When the time comes to upgrade your office systems, there is plenty to consider. The first choice for most of today's businesses is selecting a multifunction system over standalone devices. Multifunction systems do it all: copying, scanning, printing, and faxing. In addition, they can become central to generating workflows and boosting productivity. It's important to keep in mind just how beneficial they can be as you decide on a device.

Research is the first step to finding your new office system, and it can take some time. However, it's worth it to do some digging before settling. Here are the steps we recommend starting with:

  1. Familiarize yourself with your office's day to day functions
  2. Learn what works (and what doesn't!) with your existing software and network
  3. Figure out what your IT staff can handle
  4. Determine your budget

Each of these steps plays a crucial role in your selection. Upgrading your office equipment gives you the potential to implement new processes, like workflow generation or paperless practices. It's a good idea to think how this equipment will serve your long term goals.

Thinking long term also plays into the budget considerations. Buying new equipment means more than the initial costs. Supplies and service can add up over time, so factoring in those costs can give you a more comprehensive picture of the total cost of ownership.

Buying new office systems is a great time to add services that will complement both your new equipment and your new processes. Whether you want to take control of an unruly printing environment with Managed Print Services, or make cloud processing simple with Document Management, the easiest part of your decision making is who to partner with. Copygraphix Plus can do it all.

We'd love to tell you more! Contact us today to get started.

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