Today's office systems are pretty incredible. In fact, many offices find that their day to day functions revolve around their multifunction devices: from workflows to mobile printing to collaborative editing in the cloud. If you are in the market for a new office system, there are many more considerations beyond price and paper capacity. This brief guide will introduce you to some of the things you might look for in your new equipment.
Each business does paper differently. Knowing your paper needs ahead of time can help you find the right match. You should consider not just how much paper the device holds, but also what sizes it handles. Paper handling also relates to the functions you need. Today's multifunction products print, scan, fax, and copy, so determine what you need for each of those functions: speed, quality, finishing options, and so forth.
Networks are complex, and most businesses are moving from wired connectivity. Understanding what works with your network, and whether you do need wired connectivity (and what kind) is crucial in ensuring you get out-of-box action. Check with your IT team before you buy.
Cost considerations go beyond the initial price. Check for price-per-copy, and remember to factor in service, supplies, and energy use when you tally total cost of ownership.
Security is critical in business and must play a role in new technology purchases. Be sure to take into account the security features of your new equipment. It should offer high-level security and be easily integrated into your current security structure.
Because so many businesses are evolving along with the cultural advancements in technology, it's important to factor in current and future uses. This might mean planning a move to paperless practices, or ensuring mobile printing options are available.
The experts at Copygraphix Plus can assist you in finding your perfect office system. Contact us today to learn how!